TudumoSome time ago, a new offline GTD application for Windows called Tudumo was suggested to me on the GTD Index. Tudumo is still in beta and through its creator Richard Watson I was able to give this beta version a quick spin. I’m going to give you a quick overview of Tudumo and a list of pros and cons that I noticed while giving the program a try. Needless to say, there is no affiliation between Tudumo and me.

Review of Tudumo

I’ve never been a big fan of online GTD applications, so I am biased toward offline GTD applications like Tudumo. I haven’t tried many offline GTD applications in the 8 months that I’ve been “doing” GTD. There is a reason that very early on I decided to create my own offline Excel GTD system. The last offline GTD application I am currently still using is actually just a list manager on my Windows Mobile PDA. I do have very clear demands and expectations of any software tool I would consider using to implement my GTD system – it needs to be:

  • Easy
  • Fun
  • Flexible
  • Portable
  • Fast

I also have a minimal feature set in mind for any GTD software – it needs to be able to:

  • Create lists
  • Sort on any criteria I choose
  • Filter on any criteria I choose
  • Print
  • Import/export
  • Search

Of course, this leaves room for many optional nice-to-have features like a slick interface, Outlook synchronization, drag-and-drop and a high degree of customization.

Tudumo fulfills most of my requirements, like speed and easy to use. Portability is a difficult issue with any offline software. I’m not inclined to carry my laptop everywhere I go, so a Windows Mobile version of Tudumo would definitely be a killer feature for me. Tudumo is flexible by design but misses customization for advanced users, which is normal for a beta version of course.

Tudumo presents a very clear, intuitive and uncluttered user interface at all times (see here for some screenshots). The most appealing design feature of Tudumo for me is the absence of any hierarchical structure. Instead, all actions are classified with tags. In other words, there is no structure you need to conform to — you make Tudumo conform to the way you like to structure your actions.

For instance, I used the Headings in Tudumo as a way to group actions into projects and I used tags to define a context for the actions. However, nobody says you have to do it this way. Feel free to add any tag you want (name of project, name of person, etc).

Adding notes or a due date to an action is very simple, especially since most things in Tudumo can be executed by pressing a few keys instead of using your mouse.

The Focus feature of Tudumo is very convenient to zoom in on one specific topic (e.g. project) and temporarily forget about the rest. Changing the status of an action (Next Action, Action, Waiting For, On Hold or Done) is simple and intuitive. Displaying a subset of actions (e.g. only Next Actions, or only completed actions, or only actions for today, or only actions tagged @Computer, etc.) is done quickly and intuitively by selecting the appropriate (combination of) options and tags.

Pros of Tudumo
These are the things I particularly like about Tudumo so far:

  • Clean, uncluttered user interface
  • Flexible – no predefined hierarchy; use your own tags to create structure
  • Fast – shortcut keys for every important command; drag-and-drop of actions and headings
  • Filter on single/multiple tags and/or item status and/or due date
  • Group actions by status and sort alphabetically

Cons of Tudumo
Bearing in mind that I am testing a beta version of Tudumo here, there are of course some things not yet implemented or simply missing from it. Some of them are already mentioned on Tudumo’s site. In my quick test of Tudumo I could also have missed some functionality that is actually there!
What I think should be changed or added to Tudumo:

  • Sorting on any criteria I want – A to Z, Z to A, by date, by tag, whatever
  • Flexible tag filtering – e.g. show me items with tag X but not tag Y or tag Z
  • Import and export of items – I want to be able to migrate to/from GTD apps
  • More extensive printing options – printing to PocketMod would be awesome :)
  • Searching for items – I have hundreds of actions and many projects!
  • Multiple file support – As far as I can see Tudumo supports only 1 (implicit) file for storage
  • Explicit support for someday/maybe list

The principle of tagging your actions and the clean, intuitive user interface are the most appealing features of Tudumo to me. The beta version of Tudumo is usable but misses important functionality for day-to-day use as a trusted GTD system. In short, Tudumo looks promising but still needs a lot of work to become THE killer offline GTD application.