Jan 01
Let me show you some of the tools I’m using at the moment to Get Things Done. Click on the photos to view a larger version.
Desk overview
The GTD tools on my desk (at home) are:
- trays, top one is my physical in-basket (note that it’s empty! ;))
- paper planner/calendar 2007
- Brother P-Touch 1280VP label writer (with 12mm laminated black-on-white tape)
- pocketmods (one for next actions, projects, etc.; one for calendar and notes)
- blue jetstream pen
- Nokia phone (doubles as mobile in-basket by using voice memos)
- cheap paper notebook for jotting down ideas/notes and dropping them into my in-basket
- custom made tickler file
Desk close-up
Custom made tickler file
I have chosen to create my own portable tickler file. That means I usually carry it around with me in my bag. I want it to be simple, small and light. Basically, I’ve stapled a bunch of plastic folders (with tabs) together and added 31 folded sheets of colored A4 paper to represent the days in a month.
Large drawer with part of my reference files
Excel GTD system and pocketmods
Pocketmods and jetstream pen close-up
Pocketmod (closed) close-up
Pocketmod (open) close-up
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I know that you want to protect your privacy, but it is kinda annoying that you blur out all your reference file topics and your next action lists.
It would make a huge difference to see the granularity of topics you are deciding upon.
[quote comment=”21″]I know that you want to protect your privacy, but it is kinda annoying that you blur out all your reference file topics and your next action lists.
It would make a huge difference to see the granularity of topics you are deciding upon.[/quote]
I understand that it can be annoying to see parts of a picture blurred out. I hope you can forgive me for being careful with what I publish on the internet. Some of my projects and corresponding next actions are just very personal… or client names are mentioned et cetera…
As to granularity, there is no right or wrong way to do it, whatever feels right for you. As per The David, I am not afraid to put a single sheet of paper in a folder all by itself. Reference files should be logical, easy and fun to use. Everything is put in one big alphabetically ordered archive.
Granularity for next actions is something I still struggle with. Sometimes my next actions are really GTD projects. I try to write down physical, concrete actions that require maybe a maximum of 20 minutes to complete.
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